Academic Guidance

The autonomy afforded students by LUC’s Liberal Arts & Sciences academic environment is stimulating, intensive, and demanding. Students, therefore, are offered advice to ensure their intellectual and academic development is well conceived, organised, and ultimately successful. To this end, LUC has set up a Student Support System which consists of academic and social support.

Academic Guidance System

The academic part of the Student Support System consists of the Study Advisor and the Academic Advisors. Both form an important link with students, administration, instructors and procedures. They play a key role in the College, making sure LUC is not an anonymous organisation. Rather, LUC aims to be an organisation which forges a highly individualised study environment. Students require different levels of study advice over the course of their academic programme, because of being at a different stage of intellectual development; encountering academic obstacles; changing their academic goals; and because of personal difficulties which affect their academic programme

Study Adviser

The Study Advisor is responsible for advising students on their academic choices on the administrative side: study load, graduation requirements, Study Plan, what to do when a student experiences extenuating circumstances, advice on rules and regulations. In addition she monitors progress for all students, making sure no students fall between the cracks. Students who are suffering delay in their studies will be invited for a meeting to discuss and address the reasons for the delay. If needed the Study Advisor can refer to the Student Life Counsellors or other professionals within Leiden University. The Study Advisor also handles requests for Course Withdrawal and Leave of Absence, and follows up with these students.

The Leiden Study System is executed by the Study Advisor, and finally she also advices students with a physical or learning disability. As for all parts of the Student Support System, trust and confidentiality are essential. Students are encouraged to contact the Study Advisor themselves when they need advice. The Study Advisor can be contacted via email: . Her office is in 4.45, students can attend office hours or make an appointment.


Academic Adviser

There are 25 academic advisers at LUC who are all appointed as academic staff. They are well versed in the academic programme and can advise students through the choices they have to make. In order to support students optimally in all stages of their studies at LUC, we distinguish between First Year Academic Advisors and Major Academic Advisors. These can be the same academics, but the focus of their advice differs.

Upon arrival students are assigned to a First Year Academic Advisor who will assist the students in making the transfer to an academic and demanding environment, they can help with decisions concerning for example the choice of major and minor, going on exchange, but also on study skills. There are several individual and group meetings per academic year. Students are also encouraged to contact their Academic Advisor early on if they have worries, doubts or concerns about their studies.

At the end of the first year students declare their major. They are then assigned to a Major Academic Advisor. It is possible that the First Year Academic Advisor is also Major Academic Advisor for the major of choice. In that case it is possible to stay with the same tutor.

The Major Academic Advisors are fully informed about the major in which they teach. They can explain differences between specific courses, advise on tracks, methodology courses, external courses, study abroad, internship or capstone ideas and postgraduate study.

Responsibilities of the Student

  • In order for the Student Support System to optimally function it is essential that each student takes their own responsibility. First-year students meet as a group with their Academic Advisor in Introduction Week and then at least twice in the subsequent year, once in block 2 and once in block 4. Students should at least attend these meetings but it is also possible to meet by appointment or go to office hours if a student needs support at another time if urgent matters or concerns arise. Students in years two and three are invited twice per year to meet with their Academic Advisor. It is recommended to attend these meetings, or, if meeting is not necessary, to inform the Academic Advisor about your plans and progress in another manner. The best advice can be given if the Academic Advisor is aware of specific circumstances, choices or doubts.

While LUC’s Student Support System represents a vital academic resource for students, students are ultimately responsible for their own development and progress. It is therefore expected that students come prepared to meetings and are familiar with the relevant information contained within the key documents, in particular:

  • This Student Handbook

  • LUC'S E-Prospectus

  • The Course and Examination Regulations

  • The Rules and Regulations of the Board of Examiners

Students should come with a clear objective of what they want to get out of the meeting and have looked at the resources listed above. Academic Advisors are prepared to meet with their students and talk with them on a range of topics, but they are busy people who also teach and do research.

The table below lists some, but not all, of the common circumstances in which students should contact either the Study Advisor or Academic Advisor.

Study Adviser Academic Adviser

-Administrative issues related to internships, Capstone, semester abroad, or external education


-Academic issues related to internships, Capstone, semester abroad, or external education

-Registration of extenuating circumstances because of a disability


-Major and minor selection

-Extended illness which causes students to miss more than one class


-Course selection

-Concerns with a particular course or teacher


-Post graduate study


 To fully benefit from the Student Support System, students are expected to respond promptly to correspondence from both Academic Advisors and the Study Advisor, honour appointments, and to keep their them up-to-date about their academic record, as well as personal issues that may influence their academics.

First-year students are required to meet with their academic adviser at least once per block . Academic Advisers may also schedule group meetings in order to share certain information with all their advisees. Second- and third-year students must meet with their major-specific Academic Advisers at least once per semester, but are free to contact (and may be summoned by) their adviser more frequently, as matters arise.

Please arrive at advising meetings prepared: familiarise yourself with the relevant information, if available, and consider what you wish to accomplish through the meeting. In short, being responsible for your own development and responsive to tutorial support are indispensable for the smooth running of the LUC academic advising system.

Download Forms

Last Modified: 26-08-2016